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Letter of Invitation Canada | How to Write One (Sample Included)

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Letter of Invitation Canada | How to Write One (Sample Included)

Jade Calver

Everything You Need to Know

When you apply for a visa to visit Canada, you may be asked to provide a letter of invitation from someone who is currently in the country. This letter will be used by visa officers to determine whether you meet the terms of Canada’s immigration law in order to be issued a visa. It’s important to note that a letter of invitation will not guarantee that you will be issued a visa. It’s also important to note that some visa offices require your letter to be notarized by a notary public.

Writing a Letter for Someone Else

What should you include in your invitation letter?

When you write a letter of invitation for your friend or family member who wishes to come to Canada, you must be sure to include the following information about that individual:

  • Their full name

  • Date of birth

  • Address and telephone number

  • Relationship to the host

  • Purpose of their trip (e.g. wedding, birthday party, friendly visit, etc.)

  • How long they will stay in Canada (it’s best to put their entry date and exit date)

  • Where they will stay and how they will cover their living expenses

You must also include specific information about yourself as the individual issuing the invitation. You must include:

  • Your full name

  • Date of birth

  • Canadian address and telephone number

  • Job title

  • Your status in Canada (i.e. Permanent Resident or Canadian Citizen)

  • A photocopy of a document proving your status in Canada, such as:

    • Your temporary resident status (e.g. study permit or work permit)

    • Your Canadian birth certificate, if you were born in Canada

    • Your Canadian citizenship card, if you are a naturalized citizen

    • Your Permanent Resident card or your IMM 1000 proof of landing, if you are a permanent resident

How should you format your letter?

  • Title the letter as “Letter of Invitation for [the name of your guest]: Passport No: [XXX]

  • You should formally address your letter to “Sir/Madam”

  • In the body of your letter, be sure to include the information listed above

  • Note that all of the required documents are attached

  • Sign the letter with all of your information (i.e. your name, address, phone number, and signature)

Sample Invitation Letter.png

Does my invitation letter need to be notarized?

You will not know ahead of time if your visa officer will request a notarized invitation letter. As such, many applicants opt to have a notarized copy ready to submit upon request to avoid potential delays in submitting their application. Further, if you wait to submit an invitation letter until the visa office requests you to submit one, your application will be delayed.

What is a commissioner for taking affidavits?

A commissioner for taking affidavits may take affidavits and administer other legal oaths, affirmations, or declarations. In order to become a commissioner, individuals must be appointed as a commissioner for taking affidavits or notary public in Ontario.

Do you need a letter notarized?